Club Resources

Welcome, Rotary District 6060 Club Officers, to your own area of our website. We hope to provide all the information you need to complete your assigned duties for your club. If you need answers you do NOT find here, please email your Assistant Governor for assistance.

 Attendance Reports

 Your club's attendance information is due by the 10th of each month.
General Attendance Rules: each member must

• attend or make up 60% of club regular meetings in each half of the Rotary year.
• attend 60% of each club meeting he/she attends.
• attend at least 30% of the regular meetings of the member's own club in each half of the Rotary year.
• make up for missing a meeting at any time within 14 days before or after the usual time for that member's own club.

Attendance requirements may be excused by action of the club board of directors, if:

• the absence is caused by illness or  a stay of more than two weeks in a country with no Rotary clubs, so that the member is physically unable to attend a regular meeting.
• an intended absence in a country with no Rotary clubs and the member is unable to make up before or after the absence and the request is made in writing to club secretary.
• the aggregate of the member's years of age and years of membership in one or more clubs in 85 years or more, and that member has requested in writing to the club secretary and the request has been approved by the club board.

 District Dues

All clubs receive a statement from District 6060 for district dues annually. The statement should arrive in late June and is due by July 15th.  The dues structure, as approved in the district assembly on April 26, 2003 is $20 per member plus $140 per club.

The instructions for payment will be on the district statement. Checks are to be payable to Rotary District 6060.  If your club's statement has not arrived, you may download one of these sample statements and complete it. Then mail your check to the District Treasurer as indicated on the statement.

 Sample District Dues Statement

 Foundation Goals

One of the most important systems you can put into action as Club President is make sure that your club has a  Sustaining Member program in place.  This is a system your board of directors approves to include as part of your billing process.  A line is added to your monthly or quarterly billing that reads,

 "Voluntary contribution to the Annual Programs fund of Our Rotary Foundation."  

If you bill your membership monthly, you would put a suggested amount of $8.33 in the dollars column.  If you bill quarterly, you would put $25.00 in the dollars column.  We recommend that you include another line where you list some other amounts, such as:

" (  )$50    (  ) $100    (  ) $ 250   (  )  $500   (  ) $1000"

You will be amazed how easy this is and the huge difference it makes in how your members support Our Rotary Foundation.  

Our goal is for every club in District 6060 to have a Sustaining Member program in place.  A further goal, which is just an extension of implementing the Sustaining Member program, is that every District 6060 Rotarian will donate at least $100 to the Annual Programs fund of Our Rotary Foundation every year.

Every Rotarian - Every Year

All incoming club presidents  received a letter explaining our system for setting Rotary Foundation goals.   This was mailed to them in February 2009.  Page 5 and 6 of this letter is a form to be completed and returned to District Foundation Chairman Todd Lindley at Show Me Rotary.

 Foundation Goal Letter

 Goal Form Only

Please visit our extensive material about Our Rotary Foundation

 Induction Ceremony
for New Members

We have two examples available here. You are welcome to download them and modify them to work best with your club's format.  There are many similarities between these two.  They are available in MS Word format and also in Adobe Acrobat  (pdf) format.

Induction Ceremony Example #1 (MS Word)

   Example #1

Induction Ceremony Example #2 (MS Word)

  Example #2

Also, here is a PowerPoint Presentation your club might adapt to use in "indoctrinating" your new members or prospective members.
 Rotary Educational PowerPoint

 Next Year's Officers

Your club should elect your incoming officers for the coming Rotary year before December 31 of the current year.  Each club secretary should receive a 2 or 3 part form from Rotary International by mail in the fall. This is to be filled out and  returned to Rotary International after the club elections in December but no later than January 31.  

Our district has now subscribed to a new database that allows each of our clubs to do virtually of their record keeping on this one database. It automatically uploads changes to the Rotary International website, so it is "one stop shopping." You can go to the database by clicking here.

 Nominate a candidate for
District Governor for 2011-2012

Every club can nominate a member to be District Governor.  Minimum requirement is that a District Governor must have been a Rotarian for seven years, attend an International Convention and serve one entire term as Club President before becoming a District Governor.  The District Governor must also  be willing to devote the time necessary for their duties. Candidates that are nominated go through an interview and selection process by a committee. 
Read about this process. 

To nominate a Rotarian to become a candidate for District Governor, the club president should write a letter of nomination AND complete the Biographical Data form for Candidates for District Governor. The letter and bio form should be mailed to District Governor Dave Robinette. Governor Dave's address is on the cover of the district directory and the online district directory.  Nominations are accepted from April 1 through June 1.  

 Biographical Data Form for Candidates for District Governor

 Paul Harris Fellow
Presentation Ceremony

One is for use when the new Paul Harris Fellow is the donor. The other is for use when the Paul Harris Fellow is NOT the donor.  They are each availabe in MS WORD and Adobe Acrobat PDF formats.

PHF is donor  (MS WORD)    (PDF)

PHF is not donor  (MS WORD)  (PDF) 

 Planning Guide for
Effective Rotary Clubs

Club Presidents Elect need to complete this form between April and June before they take office.  It will be reviewed at a meeting with your Assistant Governor and the officers and board very early in the new Rotary year. Ideally, the Presidents Elect may complete this while at Show Me Rotary, sitting with their Assistant Governors, or at least begin the process there and complete the form in the week or two after returning to their clubs after Show Me Rotary.

This form can be completed while on your computer and then multiple copies may be printed.  It is available in Microsoft WORD and in Adobe Acrobat PDF format.

Planning Guide for Effective Rotary Clubs - (MS WORD)    (PDF)

 Semi-Annual Report

The SAR usually arrives in June and December. It lists all the members on your club's roster, according to Rotary International records. It is very important to review all the information carefully.  Mailing address changes can be made. New members can be added to the report. Members who have left the club need to be noted, and why they left, i.e., death, moved, termination. Honorary members can be designated.  Extra subscriptions to The Rotarian can be added on for school libraries or others you wish to share The Rotarian.  After the report is changed and updated, your club's international dues and subscription fees can be totaled up and a check can be sent in along with the completed SAR to Rotary International.  The June report is due by July 31 and the December report is due by January 31.

The Manual of Procedures (2007) now calls for clubs to add new members and terminate members who leave the club within one month from the date of change. This can be done online at our new "Club & District Database".