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 Club Resources

Welcome, Rotary District 6060 Club Officers, to your own area of our website. We hope to provide all the information you need to complete your assigned duties for your club. If you need answers you do NOT find here, please email your Assistant Governor for assistance.

 

 Table of Contents

 

 

 Attendance Reports

 Your club's attendance information is due by the 10th of each month.
General Attendance Rules: each member must

  • attend or make up 60% of club regular meetings in each half of the Rotary year.
  • attend 60% of each club meeting he/she attends.
  • attend at least 30% of the regular meetings of the member's own club in each half of the Rotary year.
  • make up for missing a meeting at any time within 14 days before or after the usual time for that member's own club.

Attendance requirements may be excused by action of the club board of directors, if:

  • the absence is caused by illness or  a stay of more than two weeks in a country with no Rotary clubs, so that the member is physically unable to attend a regular meeting.
  • an intended absence in a country with no Rotary clubs and the member is unable to make up before or after the absence and the request is made in writing to club secretary.
  • the aggregate of the member's years of age and years of membership in one or more clubs in 85 years or more, and that member has requested in writing to the club secretary and the request has been approved by the club board.
 

 District Dues

All clubs receive a statement from District 6060 for district dues annually. The statement should arrive in late June and is due in July.  The dues structure, as approved in the district assembly on May 19, 2013 is $25 per member plus $225 per club.

The instructions for payment will be on the district statement. Checks are to be payable to Rotary District 6060.  If your club's statement has not arrived, you may download one of these sample statements and complete it. Then mail your check to the District Treasurer as indicated on the statement.

 Sample District Dues Statement

 

 Induction Ceremony
for New Members

We have two examples available here. You are welcome to download them and modify them to work best with your club's format.  There are many similarities between these two.  They are available in MS Word format and also in Adobe Acrobat  (pdf) format.

Induction Ceremony Example #1 (MS Word)

   Example #1

Induction Ceremony Example #2 (MS Word)

  Example #2

Also, here is a PowerPoint Presentation your club might adapt to use in "indoctrinating" your new members or prospective members.
 Rotary Educational PowerPoint

 

 Next Year's Officers

Your club should elect your incoming officers for the coming Rotary year before December 31 of the current year.  Each club secretary should receive a 2 or 3 part form from Rotary International by mail in the fall. This is to be filled out and  returned to Rotary International after the club elections in December but no later than January 31.  

Our district has now subscribed to a new database that allows each of our clubs to do virtually of their record keeping on this one database. It automatically uploads changes to the Rotary International website, so it is "one stop shopping." You can go to the database by clicking here.

 

 

 

 Paul Harris Fellow
Presentation Ceremony

Here are two variations of ceremonies to use when presenting Paul Harris Fellowships. These are slight adaptations of the information sent with a new Paul Harris certificate and medallion.

One is for use when the new Paul Harris Fellow is the donor. The other is for use when the Paul Harris Fellow is NOT the donor.  They are each availabe in MS WORD and Adobe Acrobat PDF formats.

PHF is donor  (MS WORD)    (PDF)

PHF is not donor  (MS WORD)  (PDF

 

 

 Semi-Annual Report

The SAR usually arrives in June and December. It lists all the members on your club's roster, according to Rotary International records. It is very important to review all the information carefully.  Mailing address changes can be made. New members can be added to the report. Members who have left the club need to be noted, and why they left, i.e., death, moved, termination. Honorary members can be designated.  Extra subscriptions to The Rotarian can be added on for school libraries or others you wish to share The Rotarian.  After the report is changed and updated, your club's international dues and subscription fees can be totaled up and a check can be sent in along with the completed SAR to Rotary International.  The June report is due by July 31 and the December report is due by January 31.

The Manual of Procedures (2010) now calls for clubs to add new members and terminate members who leave the club within one month from the date of change. This can be done online at our new "Club & District Database".